Certifying documents

Documents that require certifying

• copies of all identification documents
• documents relating to training and education (e.g. Statement of Results)
• professional memberships
• certificates

Persons authorised to certify documents

The person who certifies your documents must be contactable by telephone during normal working hours.  This person may be:

• a justice of the peace or a bail justice
• an Australian lawyer
• a member of the police force
• the sheriff or a deputy sheriff
• a councillor of a municipality
• a senior officer of a council
• a medical practitioner
• a dentist
• a veterinary practitioner
• a pharmacist
• a principal in the teaching service
• the manager of an authorised deposit-taking institution
• a member of the Institute of Chartered Accountants in Australia or the Australian Society of Accountants or the National Institute of Accountants
• the secretary of a building society
• a minister of religion authorised to celebrate marriages
• a fellow of the Institute of Legal Executives (Victoria)
• a public notary
• a member or former member of either House of the Parliament of Victoria
• a member or former member of either House of the Parliament of the Commonwealth

How each document should be certified

Copies of documents

Each copy of every page of the original document must be certified separately and must show clearly:

• the words 'certified true copy of the original'
• the original signature of the certifying officer
• the name and address or provider/registration number (where appropriate) of the certifying officer legibly printed below the signature.

Photographs

Each photo should include:

• the wording 'This is a true likeness of [candidate’s full name]'
• the certifier’s details
• the certifier’s signature.

We do not accept:

• photocopies or faxes of certified copies
• certification by a company
• certification where the identity of the certifying officer is unclear or illegible
• certification made by persons not authorised to certify documents.

Please note:

• Copies of documents will not be returned.
• Do not send original documents.
• You should keep a copy of all documents submitted.