Employment evidence

You must supply sufficient evidence of the employment you have completed, which is related to your nominated occupation. You should also submit a Résumé/ Curriculum Vitae with your application.

Employment Documents

For each position, you must provide evidence of employment which shows the employer's name, the period of employment, the position held, the main tasks and hours of work. If you have listed more than one position or job on your application form, attach a cover sheet to the relevant employment documents which states the position to which the documents relate.

All employment documents must be:

  • original or certified copies which identify the Certifier (see Certification below)
  • supported by certified English translations compiled by a registered translation service, if originally issued in a language other than English

If your evidence is insufficient, VETASSESS will contact you to obtain further information. Evidence of employment includes, but is not limited to, the documents listed below.

 

If you worked for an employer:

a) Evidence of tasks performed at the skill level of your nominated occupation

  • a Statement of Service from the Employer (Work Reference). Please see
    Appendix B, Statement of Service or Reference Letter from your employer for the required information for this document; or
  • a Statutory Declaration if you are unable to obtain a Statement of Service as described above. See Appendix C, Statutory Declaration for information about Statutory Declarations. This should be verifiable and supported by other evidence such as Appointment Letter, Offical Position Description and evidence of paid employment. A Statutory Declaration on its own will not suffice as evidence of tasks performed.

b) Evidence of paid employment – at least one of the following:

  • Payslips
  • Group Certificates for Taxation
  • Taxation Records of Assessment
  • Superannuation Records

If you worked in your own business:

a) Evidence of tasks performed at the skill level of your nominated occupation

  • Statement from your accountant or lawyer that verifies the name of your business and the position that you held. This must be written on letterhead and signed by the practitioner
  • Your business registration details
  • You should provide a Statutory Declaration if you are unable to obtain a statement from your accountant or lawyer as described above. See Appendix C, Statutory Declaration for information about Statutory Declarations. This should be verifiable and supported by other evidence.

b) Evidence of paid employment – at least one of the following:

  • Payslips
  • Group Certificates for Taxation
  • Taxation Records of Assessment
  • Your company taxation records
  • Contracts with clients or suppliers

c) Supplementary employment evidence – optional for all applicants

In addition to the above required evidence of employment you may provide other evidence of employment to support your application such as:

  • Licence or Registration documents and details of the requirements for obtaining the licence or registration.
  • Organisation Chart (on company letterhead) highlighting your duties
  • Evidence of professional development completed during your employment
  • Prizes/Certificates or other forms of commendation
  • If you were self-employed, statements from clients that state the name of your business, the position you held and the business that was conducted by you (e.g. title of project, duration, tasks completed).

Missing documents

If you do not have your original documents, try to obtain the required documents from the relevant employer organisation or authority. Most employer organisations and registration authorities keep relevant records and will reissue these documents if requested. In some circumstances, VETASSESS will accept a statutory declaration or other sworn affidavit in place of the required documents but assessment cannot be issued on the basis of statutory declarations only. If you cannot obtain the required documents, contact VETASSESS for advice.

Your assessment will not begin until all your documentation is received. If missing documents are not received within four months of receipt of a letter from VETASSESS requesting documentation, your application will expire. You must then submit a new application and pay another application fee.

Certification

All documents must be certified as a true copy of the original by a person who is authorised to certify documents in your country. In many countries people such as lawyers, Justices of the Peace and Public Notaries (among others) are authorised to certify documents.

Each copy of the document must be certified separately and must show clearly:

  • the words 'certified true copy of the original'
  • the original signature of the certifying officer
  • the name and address or provider/registration number (where appropriate) of the certifying officer legibly printed below the signature so that VETASSESS can contact the certifying officer if necessary.

VETASSESS does not accept:

  • photocopies of certified copies
  • certification by a company rather than the individual within the company who is authorised to certify documents
  • certification where the identity of the certifying officer is unclear or the certifier’s contact details are illegible.

All documents must include:
Identification of the certifier (see above for details)
Certified English translation of the above documents, compiled by a registered translation service, if originally issued in a language other than English

 

PLEASE NOTE - It is important that you read the above information carefully as those applicants who do not provide the appropriate evidence will be contacted, and the required evidence requested. This could cause lengthy delays in processing your application.

 

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Résumé / Curriculum vitae

When submitting your documents to VETASSESS, you should include a résumé which details your employment history and qualifications, along with evidence to support this (see Employment Evidence)

Your résumé can be in any format, but should be no longer than 4 pages, and should include the following details:

Personal Details (Name, date of birth and contact details)

Employment History

(Hint - List the jobs you have held over the last five years. For jobs you held more than five years ago, mention them only briefly, emphasising what you learned, or listing them without further description.)

Each separate job listing will include the following components:

  • Job title
  • Company name and location
  • Reference to previous employers by their complete business name. If you have worked interstate, overseas or in a different region, include the city and state in which the business was located.
  • Dates of employment or involvement
  • Responsibilities and duties
  • One or two sentences to describe generally what you did in each job including the major tasks, types of technology, tools, programs, instruments and materials you used
  • Achievements

Educational Qualifications

Include dates, majors, and details of degrees, training and certification.

  • Qualifications - Secondary school, Post-secondary vocational qualifications, University, Graduate School, Post-Doctoral Training
  • Licences/Certificates

Professional Development

You can include:
(Hint - Don't list every training course ever attended. Include only the most relevant to your nominated occupation.)

  • courses completed
  • professional associations of which you are a member
  • licences/ registrations you hold
  • in-service training
  • certificates
  • workshops, seminars, conferences
  • other professional training

Referees

For each referee, include:

  • the referee's name
  • title
  • employing company
  • work phone number and/or mobile
  • e-mail address
  • a brief statement explaining how the referee knows you

Competencies / Key Work skills

It is useful to provide a list of key competencies and skills you have, with examples of how these are used in your work. This may also expand on the detailed tasks in your application form. These competencies should be verifiable from your references and employment documents.

For example, instead of just "sales", this could state what your actual results were with sales, "Increased sales of X product by 30% in my region by using online marketing campaign."

Formatting hints

  • Use plain text only—no italics, bolding or underlining.
  • Choose a common font, such as Arial, Tahoma, Verdana, Garamond or Times New Roman.
  • The size should be 10–14 points.
  • Don't add graphics, fancy borders, decorative lines, or shading.