Meeting with an assessor
As part of your assessment to become a licensed conveyancer, the final stage of your assessment involves a face-to-face meeting with an assessor.
Before you meet
Before the meeting, once your knowledge test has been submitted, an assessor will review your application.
The assessor will:
- identify any gaps
- advise how to address any issues
- contact you to organise a meeting.
What to expect in the meeting
The main purpose of the meeting is to sign-off on areas of your skills and knowledge and validate your evidence; it shouldn’t be regarded as a rigorous assessment. The assessors will focus the meeting on areas where there are perceived gaps in your evidence and verify your claims.
The meeting is normally about one hour, depending on how many units of competency are being assessed.
The format of the meeting will depend on a combination of your test results, documentary evidence and verifiable experiences. Easily verifiable evidence and good test results will generally result in a relatively quick meeting.
During the meeting, the assessor may:
- complete and sign appropriate documentation
- confirm your understanding of the assessment process
- explain what will be covered during the meeting
- discuss areas in the test where you scored low marks
- discuss areas where you have provided insufficient evidence
- question your submitted evidence to verify it is your work and that you understand it
- question your work experience and range of duties
- ask you to complete a small practical exercise to verify knowledge or skills
- verify the claims made on your written references, third-party reports or other evidence
- explain your assessment outcome, subsequent opportunities and options
- develop a plan for you to address any outstanding assessment criteria.
After the meeting
After the meeting, the assessor:
- may provide the overall outcome of your assessment
- may need more time to review information or ensure all required areas of competency have been covered
- may seek further information or complete verification of evidence e.g. calling references
- will explain if there are still unresolved gaps
- may request additional evidence or other information from you (this is a final opportunity for you to submit documentation or evidence to demonstrate your competence (before additional fees may apply).
Your ‘Statement of Attainment’ will also be mailed out to you shortly after the meeting.
Assessment outcomes
For each unit of competency being assessed, you will receive a separate assessment outcome. Overall assessment is not graded and for each unit of competency you will receive either a:
- ‘C’ = competent, or
- ‘NYC’ = not yet competent
An ‘NYC’ result does not represent the final opportunity for you to achieve a ‘C’ outcome. In the case of an ‘NYC’ result, the assessor will provide a report to you discussing the specific reasons why competence was not achieved and provide advice about how the gaps may be overcome so you can meet the full requirements of the unit of competency.
After the assessment is complete, we will issue you with a ‘Statement of Attainment’, which lists the units of competency that were awarded a Competent or ‘C’ grading.
Your outcomes are private and confidential, and no aspect of your documentation or assessment outcomes will be disclosed to any other organisation, including Consumer Affairs Victoria or the Business Licensing Authority.
After assessment
If you are successful, you will be awarded with a ‘Statement of Attainment’ which you can submit with a Business Licensing Authority licence application to demonstrate you meet the academic requirements for an unrestricted (full) conveyancer.
As it is nationally recognised by other registered training organisations it also represents partial completion of the Diploma of Financial Services (Conveyancing), Advanced Diploma of Financial Services (Conveyancing) and other qualifications.
Partially successful (or unsuccessful) candidates will receive advice from their assessor about what gaps exist and they could be addressed, and may wish to engage in any of the following (fees may apply):
Supplementary submissions
Based on the assessors report, you may wish to submit additional evidence and/or information. This may also occur after you have undertaken gap training or acquired evidence of additional experience that addresses a reported gap. This process is only undertaken if an assessor is required to review additional information submitted outside of the normal allocated interview/assessment period.
An assessor will review the additional/supporting information in relation to your original file and determine whether any grading should be changed from a 'NYC' to a 'C'.
Gap training
You may address areas where you could not demonstrate competence by undergoing gap training. This may involve enrolling in one or more subjects at a Registered Training Organisation (e.g. a TAFE or private training organisation) or undertaking work-based training, where over time you can build a portfolio of evidence that addresses the gap area. An assessor will discuss a range of options if you receive an ‘NYC’ grading.
Knowledge test re-mark
You may request that a second assessor re-mark your test (independently of the initial marking). This option is only available where an assessor has given an ‘NYC’ grading and test responses have been a factor. Where your test is re-marked, your mark will be altered to the average of both markings. Your NYC grade may be reviewed if you are given an increased mark.
Read more about re-assessment, re-issues and appeals.
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