Program or Project Administrators plan and undertake administration of organisational programs, special projects and support services.
Occupation description
Program or Project Administrators plan and undertake administration of organisational programs, special projects and support services.
Occupations considered suitable under this ANZSCO code:
Alternative titles:
- Project Coordinator
Occupations not considered suitable under this ANZSCO code:
- Administrative positions which are only clerical/ secretarial in nature.
- Customer Service Officer
- Generalist management roles which are not concerned with the administration of a particular program or projects.
- Office Managers.
These occupations are classified elsewhere in ANZSCO or are not at the required skill level.
Program and Project Administrator a VETASSESS Group C occupation.
This occupation requires a qualification assessed as comparable to the educational level of an Australian Qualifications Framework (AQF) Diploma or higher.
Applicants can fulfill the assessment criteria for this occupation in four different ways.
* Additional qualifications in a highly relevant field of study include those comparable to the following levels.
- AQF Diploma
- AQF Advanced Diploma
- AQF Associate Degree or
- AQF Graduate Diploma
** Highly relevant paid employment duration (20 hours or more per week)
1-3
minimum years of employment highly relevant to the nominated occupation, completed at an appropriate skill level in the five years before the date of application for a Skills Assessment.
4
minimum 4 years of relevant employment required – Three years of relevant employment (can be outside the last 5-year period) in addition to at least one year of highly relevant employment within the last five years before applying.
Qualification and Employment Criteria
Employment Context
Categories of acceptable employment contexts include (but are not limited to):
- Consulting firm
- Engineering or construction
- Education or training providers
- Government authority
- Corporate organisation
- Not-for-profit organisation
- Multiple sectors such as Health, Education, IT, Environment, Community Development
Employment Tasks
Highly relevant tasks include, but are not limited to:
- Developing, reviewing and negotiating variations to programs, projects and services.
- Responding to inquiries and resolving problems concerning programs, projects, services provided, and persons affected.
- Managing paperwork associated with programs, projects and services provided.
- Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met.
- Advising senior management on matters requiring attention and implementing their decisions.
- Overseeing work by contractors and reporting on variations to work orders.
- Preparing and reviewing submissions and reports concerning the organisation’s activities.
- Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Employment Information
Applicants should be able to demonstrate the application of specific project management methodology to administer projects. They may be using a range of tools to formalise the coordination of the work they are involved in. Relevant tools may include Gantt Charts, risk matrix, project reports, timesheets and so forth.
Applicants performing generic administrative tasks with insufficient application of proper project management methodology and associated tools will not be considered at the required skill level for this occupation.
Supporting material for assessment
When applying for a Skills Assessment, please ensure you submit sufficient evidence supporting your proof of identity, qualification and employment claims. A full list of the documents required can be found on the VETASSESS website.
Note that both an Organisational Chart and a Project List are compulsory for this occupation. Please refer to the VETASSESS website for the Project List template for this occupation.
If you are nominating this occupation, and you are self-employed, you are required to provide the following:
- Evidence of self-employment such as sole trading or business registration details and/or official statements issued by your (registered) accountant and/or legal team. The statement from your accountant or solicitor must include the accountant’s or solicitor’s letterhead, your full name, how long you have been continuously self-employed including official dates in each role, the nature of the business conducted, the signature and contact details of the accountant or solicitor.
- Statutory declaration listing your main duties during self-employment.
- Payment evidence showing regular income from self-employment, such as client invoices together with corresponding bank statements and/or official taxation records.
- Supplementary evidence, such as contracts with clients or suppliers, client testimonials, and evidence of projects completed.
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