A Records Manager designs, implements and administers record systems and related information services, to support efficient access, movement, updating, storage, retention and disposal of files and other organisational records.
Occupation description
A Records Manager designs, implements and administers record systems and related information services, to support efficient access, movement, updating, storage, retention and disposal of files and other organisational records.
Occupations not considered under this ANZSCO code:
- Librarian
- Bookkeepers
- Secretarial / clerical roles
- Administrative Assistant
- Archivist
- Health Information Manager
Records Manager is a Group B occupation
This occupation requires a qualification which is assessed as comparable to the educational level an Australian Qualifications Framework (AGF) Bachelor or higher*.
If the qualification is in a highly relevant field to the occupation, then one year of highly relevant, post-qualification employment is required. This must be within the past five years.
If the qualification is not in a highly relevant field, three years of highly relevant, post-qualification employment is required. This must be within the past five years.
This is reduced to two years if there is an additional qualification at least at AQF Diploma level in a highly relevant field.
If employment is not post-qualification, then five additional years of relevant employment are required. This is in addition to one year of highly relevant employment within the past five years.
*This includes qualifications assessed at AQF Bachelor, Master and Doctoral level.
Description of Pathways
The information below describes the available pathways for a Skills Assessment under Group B. Please note that in order to achieve a successful Skills Assessment Outcome, a positive assessment for both qualifications and employment is required.
Pathway 1
This pathway requires a qualification assessed as comparable to the education level of an Australian Qualifications Framework (AQF) Bachelor degree or higher degree and in a field highly relevant to the nominated occupation.
Bachelor degree or higher degree includes AQF Master Degree or AQF Doctoral Degree.
In addition, it is essential for applicants to meet the following employment criteria:
- at least one year of post-qualification employment at an appropriate skill level, undertaken in the last five years,
- working 20 hours or more per week, and
- highly relevant to the nominated occupation.
Pathway 2
This pathway requires a qualification assessed as comparable to the education level of an Australian Qualifications Framework (AQF) Bachelor degree or higher degree and in a field not highly relevant to the nominated occupation.
Bachelor degree or higher degree includes AQF Master Degree or AQF Doctoral Degree.
An additional qualification in a highly relevant field of study at a minimum AQF Diploma level is required. Additional qualifications in a highly relevant field of study include those comparable to the AQF Diploma or AQF Advanced Diploma or AQF Associate Degree or AQF Graduate Diploma.
In addition, it is essential for applicants to meet the following employment criteria:
- at least two years of post-qualification employment at an appropriate skill level, undertaken in the last five years,
- working 20 hours or more per week, and
- highly relevant to the nominated occupation.
Pathway 3
This pathway requires a qualification assessed as comparable to the education level of an Australian Qualifications Framework (AQF) Bachelor degree or higher degree and in a field not highly relevant to the nominated occupation.
Bachelor degree or higher degree includes AQF Master Degree or AQF Doctoral Degree.
In addition, it is essential for applicants to meet the following employment criteria:
- at least three years of post-qualification employment at an appropriate skill level, undertaken in the last five years,
- working 20 hours or more per week, and
- highly relevant to the nominated occupation.
Pathway 4
This pathway requires a qualification assessed as comparable to the education level of an Australian Qualifications Framework (AQF) Bachelor degree or higher degree with or without a highly relevant major field of study to the nominated occupation.
Bachelor degree or higher degree includes AQF Master Degree or AQF Doctoral Degree.
In addition, it is essential for applicants to meet the following employment criteria:
- at least six years of employment at an appropriate skill level that includes at least one year of highly relevant employment within the last five years before applying,
- working 20 hours or more per week, and
- highly relevant to the nominated occupation.
Qualification & Employment Criteria
AQF Bachelor or higher*
Records Managers often have qualifications in Information Management, Information Management is the study of different methods and practices in information management, the methods of selecting and organising information resources, and the technology used in the storage, retrieval and dissemination of information.
Highly relevant fields of study would include:
- Records Management
- Records / Information Management
- Records Keeping
- Information Technology
Employment
Tasks include:
- Developing record cataloguing, coding and classification systems, and monitoring their use
- Managing the organisations' central records systems
- Analysing the record-keeping needs of organisations, and translating these needs into record management systems
- Maintaining computerised and other record mangement systems and record forms, and advising on thier usage
- Controlling access to confidential information, and recommending codes of practice and procedures for accessing records
Additional Tasks
- Training staff in the use of record management systems
- Extracting statistical and other data, based on the classification of recorded information
- Assisting with surveys and other research requiring access to recorded information
- Conducting audits to identify missing records and arranging searches to retrieve them
- Developing better practices in order to mitigate risk associated with poor records keeping systems
- Processing requests under freedom of information legislation
- Developing disaster plants to make sure that the organisation has the necessary information to continue functioning
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