It is important that you provide us with the required employment evidence for each employment position listed in your formal skills assessment application.
As part of determining your eligibility for Priority Processing, VETASSESS will need to determine if your employment claims can be verified within 10 business days. Therefore, please ensure that you have all the required evidence listed below at the time of applying for Priority Processing.
Statement of Service:
Statement of Service template
A Statement of Service is a written statement by your employer confirming your employment on official letterhead. Official letterheads should include the organisation's full address details, telephone, email and website addresses. The content of the letter must be signed by your direct supervisor or the manager of the human resources department.
The Statement of Service must include the following:
a) Issue date for the Statement of Service
b) The company letterhead
c) Your full name
d) The working hours per week
e) Your official position title(s) held at the organisation
f) The exact period of your employment in each position held
g) Description of your main duties for each position held
h) The salary earned
i) Full name, position title, official contact details and signature of the person writing the statement of service – references from colleagues at the same level or below will not be accepted. Please note that your referee may be contacted for further information.
Payment evidence:
Payment evidence can include one of the following types:
- Pay slips (ideally your first and last payslip);
- Taxation Records of Assessment (bearing company and applicant name)
- Bank Statements showing at least two salary payments, your name and the employer's name; OR
- Employment-linked insurance / superannuation records (bearing company and applicant name).
Self-employed:
If you are self-employed, you are required to provide the following:
a) Evidence of self-employment such as sole trading or business registration details and /or official statements issued by your (registered) accountant and/or legal team. The statement from your accountant or solicitor must include the accountant's or solicitor's letterhead, your full name, how long you have been continuously self-employed including official dates in each role, the nature of the business conducted, the signature and contact details of the accountant or solicitor. View Employment Reference for Self-Employment template.
b) Statutory declaration listing your main duties during self-employment;
c) Payment evidence showing regular income from self-employment, such as client invoices together with corresponding bank statements and/ or official taxation records;
d) Supplementary evidence, such as contracts with clients or suppliers, client testimonials, evidence of projects completed etc.
Organisational Chart:
View List of Occupations requiring Organisational Chart.
If you are nominating a managerial occupation or one of the following occupations: Management Consultant, Marketing Specialist, Internal Auditor and Program or Project Administrator, you must submit an organisational chart. An organisational chart should include the company letterhead, your job position and those of your superiors and subordinates as well as all positions reporting to your immediate supervisor and to your direct subordinates. If you are unable to obtain an organisational chart from your employer, please provide a statutory declaration outlining the required information and the reasons why this information cannot be provided.
Evidence of Activities / Portfolio / Projects List:
If you are nominating the occupation of Management Consultant, please use this project list template to provide details of a representative sample of the consultancy engagements you were in involved in for each period of employment within the last five years.
If you are nominating the occupation of Program or Project Administrator, please use this project list template to provide details of at least three projects you have administered within the last five years.
If you are nominating the occupation of Conference and Event Organiser, please use the events list template to provide details of a representative sample of the events engagements you were involved in for each period of employment within the last five years.
If you are nominating any of the following sales occupations, including Sales Representative (Industrial Products), Sales Representative (Medical and Pharmaceutical Products), Technical Sales Representatives nec, please use the sales list template to provide details of a representative sample of the sales activities you were involved in for each period of employment within the last five years.
If you are nominating any of the following ICT sales occupations, including ICT Account Manager, ICT Business Development Manager and ICT Sales Representative, please use the ICT sales list template to provide details of a representative sample of the sales activities you were involved in for each period of employment within the last five years.
If you are nominating any farm manager or farmer occupations, including Aquaculture Farmer, Beef Cattle Farmer, Crop Farmers nec, Dairy Cattle Farmer, Deer Farmer, Goat Farmer, Livestock Farmers nec, Mixed Crop and Livestock Farmer, Mixed Crop Farmer, Mixed Livestock Farmer, Pig Farmer, Poultry Farmer, Sheep Farmer and more, please use the farm activities list template to provide details of a representative sample of the sales activities you were involved in for each period of employment within the last five years. As outlined in the farm activities list template, you will also be required to provide photo evidence of the farm for your most recent employment.
If you are nominating any of the following design/drafting related occupations, including Photographer, Graphic Designer, Illustrator, Multimedia Designer, Web Designer, Fashion Designer, Industrial Designer, Jewellery Designer, Interior Designer, Architectural Draftsperson, Civil Engineering Draftsperson, and Landscape Architect, please provide a link to your portfolio or upload samples of your design work, of no more than 5MB per sample in your online application submission.
Evidence of Research:
If you are nominating the occupation of University Lecturer, please use this publication list template to provide a complete list of your research output within the last five years.
Other Supplementary Employment Evidence:
In addition to the above, other supplementary employment evidence may include:
- Licence or Registration documents and details of the requirements for obtaining the licence or registration
- Evidence of professional development completed during applicant’s employment
- Prizes / Certificates or other forms of commendation
- Evidence of land valuation certificates, sales and purchase receipts and J forms if you are self-employed in India and nominating one of the farming occupations
- Notice of establishment for employment in Iran
Statutory Declarations and Affidavits:
View Statutory Declaration / Affidavit template.
Please note, in order for VETASSESS to consider the contents of a Statutory Declaration for skills assessment purposes, the statutory declaration (or equivalent legal document) must be properly executed by the appropriate legal professional(s) in the country of origin. Applicants may need to seek appropriate legal advice as to how this is carried out in the country of their current residence.
Statutory Declarations should provide any information you are unable to supply through official documents such as, for example, a description of the tasks associated with a particular period of employment. Please note that skills assessments cannot be conducted based on the contents of a statutory declaration or affidavit alone. VETASSESS will require a range of official employment documentation as evidence to support any claims made through the use of statutory declarations. Examples of the range of employment evidence that may be produced by applicants include official taxation documents, signed contract documents, appointment letters and official job descriptions.
A statutory declaration cannot be accepted as evidence of your employment dates, position title(s) or as payment evidence - such relevant information should be provided in the form of official documentation.