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Update on documentation requirements

Please note that as of 8 July 2020,  the inclusion of the Notice of Establishment (NoE) as a mandatory document for applicants who have worked or are currently working in Iran will take effect. Such document shall be provided for each employment position listed in your application and accompanied by an English translation. If you are self-employed, you may provide evidence of self-employment instead, such as sole trading or business registration details and /or official statements issued by your (registered) accountant and/or legal team.

If you are considering applying as a University Lecturer, please use the Evidence of Research template to outline evidence of any research projects undertaken for each employment position held for skills assessment purposes.

Eligibility Criteria

In this section you will find a list of documents that you will need to submit as part of your application. Please note that VETASSESS is under no obligation to seek further information from you at any time and can make a decision based on the evidence provided with your application. Therefore, please make sure you include complete documentation for assessment purposes.

When applying for Priority Processing, you must have sufficient evidence supporting correct fee payment, proof of identity, qualification and employment claims ready to upload to the online form.

For applicants who meet the skills assessment criteria, we will then determine the date that you were deemed skilled in your nominated occupation within a ten year period. The Date Deemed Skilled is the date you have met the VETASSESS skills assessment criteria. Only employment undertaken after the Date Deemed Skilled will be counted as skilled employment that is eligible for points test purposes. Years of work experience required to meet the skills assessment criteria is not counted as skilled employment eligible for points test purposes. For examples of scenarios, refer to key terms for employment assessment criteria.

FAQs

Your supporting documentation does not require certification. If applying online, you'll need to upload and submit high quality colour scans of proof of identity, qualification and employment documents. If you're submitting the documents by mail, please provide high quality colour copies of the required documents along with the signed and completed application form.

As part of the assessment process, VETASSESS may contact you to clarify information in the application, and to discuss your occupational skills.

You are not required to provide evidence of English language proficiency for a skills assessment application with a nominated general professional occupation. However, for information about the visa requirements for English language proficiency, please visit the Department of Home Affairs website.

VETASSESS will not accept doctoral studies supported only by living allowance and/or scholarships. Consistent with the Department of Home Affairs requirements, for skilled employment to be considered ‘remunerated’, applicants must be engaged in the occupation on a paid basis, generally at the award or market rate of the occupation. A person receiving minimal living allowances or scholarships designed to cover study expenses would not be considered to be remunerated. 

List of Required Documents

All documents must be high quality colour copies of the original documents. If your documents are not in English, you must submit copies of the original documents as well as the English translations made by a registered translation service.

Pay the correct application fee at the time of submitting your application. Refer to Fees and Payment for Application Pricing List. Application fees include GST if you (the applicant) is an Australian resident for tax purposes. Please *Refer to the Australian Taxation Office website for information regarding tax residency.

One recent passport-sized colour photograph is required. The photograph must be no more than six months old and of good quality (self-taken photographs are not acceptable).

As proof of your identity, we require your passport biopage showing your name, photo, date of birth and gender. If you do not have a passport, you will need to provide your full birth certificate together with evidence of your driver's licence or national identity card. You must also read and sign the declaration on the application form to affirm that the information you have provided is true and correct, and to acknowledge that you understand how your personal information will be handled by VETASSESS. If you have nominated an agent representative to act on your behalf, their name and signature must also be included on your signed declaration form. The form must be hand signed and dated.

If applicable, evidence of name change must be provided to address any naming inconsistencies in the documents submitted. This is to support your identity.

Qualification evidence includes your qualification award certificate accompanied by the academic transcripts.

As part of determining your eligibility for Priority Processing, VETASSESS will need to determine if your qualifications are comparable to the Australian Qualifications Framework as outlined in the Australian Government’s published Country Education Profiles (CEPs). If your qualification(s) require in-house assessment, your application will not be eligible for Priority Processing.

Award Certificate:
The award certificate is the official document confirming the completion of an award course of study. If you have not yet received your qualification award certificate, a provisional award certificate issued by the awarding body or an official statement of completion issued by the Registrar's department of the awarding institution will be accepted.

Academic Transcript:
Provide us with your complete academic transcript. Transcripts are the official records from the institution outlining the courses / units of study as well as the final grades achieved as part of your academic qualification. If you attended a college affiliated to the awarding institution, the award certificate must be issued by the awarding institution permitted to award the qualifications.

If your transcripts do not provide sufficient information regarding the units of study undertaken, please provide additional evidence, such as a course syllabus, to clarify this. You can also detail major projects and other significant features of your studies in your CV.

Additional notes for qualifications obtained from specific regions of the world:

PEOPLE’S REPUBLIC OF CHINA (PRC)
If you hold qualifications that have been awarded by educational institutions from China, you will be required to have your qualification documents verified by VETASSESS.

For Priority Processing, you must have a completed VETASSESS Chinese Qualification Verification before applying.

You can read more about the Chinese Qualifications Verification process on our website at

http://www.vetassess.com.au/skills-assessment-for-migration/chinese-qualifications-verification

EUROPE
Applicants with European qualifications should supply Diploma Supplements for these if available. Generally, these are only issued by educational institutions from countries participating in the Bologna Process. A Diploma Supplement will be accepted in lieu of an award certificate and transcript if it includes all the necessary information.

NIGERIA
A verified copy of the award certificate and full academic transcript must be sent in a sealed envelope from the awarding body directly to VETASSESS.

For Priority Processing, the verified documentation must have reached VETASSESS by registered courier mail at the time you lodge your application.

PAKISTAN
An attested HEC (Higher Education Commission Pakistan) copy of the award certificate and full academic transcript must be provided. If the HEC gives you the attested document to send to VETASSESS, you can scan and upload the high quality colour copies of the HEC attested educational documents (front and back side) when applying online. If there is no HEC stamp and signature, VETASSESS cannot accept the document. For more information, please go to the HEC website at http://hec.gov.pk.

For Priority Processing, the verified documentation must have reached VETASSESS at the time you lodge your application.

PHILIPPINES
Please supply evidence of passing the Professional Regulation Commission's Licensure Examinations if available.

LEBANON
Most qualifications awarded by University Colleges and Institutes in Lebanon require evidence of approval by the Equivalence Committee of the Ministry of Education and Higher Education. Please supply this evidence confirming equivalency to a qualification awarded by a Lebanese university.

6. Employment evidence

It is important that you provide us with the required employment evidence for each employment position listed in your formal skills assessment application.

As part of determining your eligibility for Priority Processing, VETASSESS will need to determine if your employment claims can be verified within 10 business days. Therefore, please ensure that you have all the required evidence listed below at the time of applying for Priority Processing.

Statement of Service:

Statement of Service template

A Statement of Service is a written statement by your employer confirming your employment on official letterhead. Official letterheads should include the organisation's full address details, telephone, email and website addresses. The content of the letter must be signed by your direct supervisor or the manager of the human resources department.

The Statement of Service must include the following:

a)   Issue date for the Statement of Service

b)   The company letterhead

c)   Your full name

d)   The working hours per week

e)   Your official position title(s) held at the organisation

f)   The exact period of your employment in each position held

g)   Description of your main duties for each position held

h)   The salary earned

i)   Full name, position title, official contact details and signature of the person writing the statement of service – references from colleagues at the same level or below will not be accepted. Please note that your referee may be contacted for further information.

Payment evidence:

Payment evidence can include one of the following types:

  • Pay slips (ideally your first and last payslip);
  • Taxation Records of Assessment (bearing company and applicant name)
  • Bank Statements showing at least two salary payments, your name and the employer's name; OR
  • Employment-linked insurance / superannuation records (bearing company and applicant name).

Self-employed:

If you are self-employed, you are required to provide the following:

a) Evidence of self-employment such as sole trading or business registration details and /or official statements issued by your (registered) accountant and/or legal team. The statement from your accountant or solicitor must include the accountant's or solicitor's letterhead, your full name, how long you have been continuously self-employed including official dates in each role, the nature of the business conducted, the signature and contact details of the accountant or solicitor. View Employment Reference for Self-Employment template.

b) Statutory declaration listing your main duties during self-employment;

c) Payment evidence showing regular income from self-employment, such as client invoices together with corresponding bank statements and/ or official taxation records;

d) Supplementary evidence, such as contracts with clients or suppliers, client testimonials, evidence of projects completed etc.

Organisational Chart:

View List of Occupations requiring Organisational Chart.

If you are nominating a managerial occupation or one of the following occupations: Management Consultant, Marketing Specialist, Internal Auditor and Program or Project Administrator, you must submit an organisational chart. An organisational chart should include the company letterhead, your job position and those of your superiors and subordinates as well as all positions reporting to your immediate supervisor and to your direct subordinates. If you are unable to obtain an organisational chart from your employer, please provide a statutory declaration outlining the required information and the reasons why this information cannot be provided.

Evidence of Projects:

If you are nominating the occupation of Management Consultant, please use this project list template to provide details of a representative sample of the consultancy engagements you were in involved in for each period of employment within the last five years.

If you are nominating the occupation of Program or Project Administrator, please use this project list template to provide details of at least three projects you have administered within the last five years.

Evidence of Research:

If you are nominating the occupation of University Lecturer, please use this publication list template to provide a complete list of your research output for each period of employment within the last five years.

Other Supplementary Employment Evidence:

In addition to the above, other supplementary employment evidence may include:

  • Licence or Registration documents and details of the requirements for obtaining the licence or registration
  • Evidence of professional development completed during applicant’s employment
  • Prizes / Certificates or other forms of commendation
  • Evidence of land valuation certificates, sales and purchase receipts and J forms if you are self-employed in India and nominating one of the farming occupations
  • Notice of establishment for employment in Iran

Statutory Declarations and Affidavits:

View Statutory Declaration / Affidavit template.

Please note, in order for VETASSESS to consider the contents of a Statutory Declaration for skills assessment purposes, the statutory declaration (or equivalent legal document) must be properly executed by the appropriate legal professional(s) in the country of origin. Applicants may need to seek appropriate legal advice as to how this is carried out in the country of their current residence.

Statutory Declarations should provide any information you are unable to supply through official documents such as, for example, a description of the tasks associated with a particular period of employment. Please note that skills assessments cannot be conducted based on the contents of a statutory declaration or affidavit alone. VETASSESS will require a range of official employment documentation as evidence to support any claims made through the use of statutory declarations. Examples of the range of employment evidence that may be produced by applicants include official taxation documents, signed contract documents, appointment letters and official job descriptions.

A statutory declaration cannot be accepted as evidence of your employment dates, position title(s) or as payment evidence - such relevant information should be provided in the form of official documentation.

If applying for a formal skills assessment, you must include your CV. A resume / CV allows you to outline both your academic studies (describing the major focus of your studies, including providing details of any major projects undertaken as part of course requirements) as well as describing your employment / career history in your own words.